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Gabriel Scott is a leading luxury furniture and lighting brand renowned for its timeless design and craftsmanship. We are seeking a highly skilled and detail-oriented Finance Manager to oversee our financial operations, ensure compliance, and drive financial planning and analysis.
Job Overview
The Finance Manager will be responsible for overseeing all financial aspects of the business, including financial planning and analysis, reporting, treasury management, risk mitigation, tax compliance, and financial operations. This role requires a strategic thinker who can optimise financial processes while maintaining compliance with regulatory standards.
Please note: This will likely be a part-time position (approx. 3 days per week, working remotely from home). Final working hours and structure will be discussed with the successful applicant to ensure mutual fit.
Responsibilities
- Develop and oversee the company’s financial planning processes, including budgeting and forecasting.
- Analyse financial performance and variances against budgets and forecasts to provide strategic insights.
- Ensure accurate and timely financial reporting in accordance with GAAP and other regulatory requirements.
- Oversee the preparation of financial statements and manage external audits.
- Liaise with auditors, including government auditors for payroll, income tax, and other compliance matters.
- Manage cash flow and liquidity to ensure the organisation meets financial obligations.
- Oversee banking relationships and negotiate terms with financial institutions.
- Develop risk mitigation strategies and implement internal controls to safeguard company assets.
- Establish approval protocols, including payment approvals and purchase order reviews for amounts over $10,000.
- Oversee day-to-day financial operations, including accounts payable, accounts receivable, and payroll.
- Monitor financial transactions to detect and prevent fraud or errors.
- Implement financial policies and procedures to ensure efficiency, accuracy, and compliance.
- Manage finance functions within Hubspot and Xero, including system optimisation and data dependencies.
- Maintain workflows for invoice generation, payment tracking, and revenue recognition
- Establish regular data reconciliation procedures between systems
- Maintain mapping protocols between HubSpot sales data and Xero financial records
- Create reporting dashboards that pull real-time data from both systems
- Develop tax strategies to minimize tax liabilities while ensuring full compliance with tax laws and regulations.
- Oversee the preparation and filing of tax returns, including income tax, sales tax, and payroll tax.
- Manage transfer pricing compliance and reporting.
- Lead and develop a small finance team including hiring, training, and performance management.
- Provide mentorship and career development opportunities for accounting team members.
- Oversee payroll, employee salary, and expense management.
- Manage invoicing for sales orders, quarterly commission reports, and partnership sales reports.
- Confirm receipt and reporting of client payments, assigning payments to sales documents in Hubspot / Xero.
- Approve quotations and generate credit memos.
- Ensure timely payments of client credit memos and supplier payments, managing payment priorities.
- Maintain and update sales order deposits and open invoices for tracking payments and collections.
- Provide statements of accounts per client requests.
- Manage financial systems, bank logins, and ownership handover.
- Develop and refine finance process flows, ensuring clarity in system interactions and data dependencies.
Requirements
- Bachelor's degree in Finance, Accounting, or related field; CPA, CMA, or CFA preferred.
- Experience specifically in small to mid-sized businesses or scaling environments
- A strong background in finance management, preferably in luxury interiors, design, or manufacturing.
- Strong knowledge of GAAP, tax regulations, and compliance standards.
- Proficiency in financial systems, including Hubspot, Xero and other ERP tools.
- Experience managing audits, tax filings, and financial reporting.
- Strong analytical and problem-solving skills.
- Excellent leadership and team management abilities.
- Strong communication skills to collaborate across departments and with external partners.